Crow Canyon Software Forum
Send Mails list
Quote from Jay on October 19, 2023, 9:54 pmIn short my question is, do end users need any permissions to this list?
Reason I ask....
We have a list that collects staff suggestions.
They have the option to tick anon in order to not be identified.
Once the form is submitted a workflow takes the form data and creates an email which either contains the user's name or "anon" based on their preference. Once the email is sent the current item is deleted (no recycle bin).
Basically the email is the only place where this form info now exists.Except if you go to the Send Mails list and select an item you can see who created the item.
Therefore my guess is that the workflow is running under the user's security context which includes creating a new item in the Send Mails list itself.
I have cut down the chances of anyone finding this info by excluding the list from being indexed (search) and by setting the default view to not show anything.
Anything else I can do? A knowledgeable user could just go to site contents - send mails and change the default view
In short my question is, do end users need any permissions to this list?
Reason I ask....
We have a list that collects staff suggestions.
They have the option to tick anon in order to not be identified.
Once the form is submitted a workflow takes the form data and creates an email which either contains the user's name or "anon" based on their preference. Once the email is sent the current item is deleted (no recycle bin).
Basically the email is the only place where this form info now exists.
Except if you go to the Send Mails list and select an item you can see who created the item.
Therefore my guess is that the workflow is running under the user's security context which includes creating a new item in the Send Mails list itself.
I have cut down the chances of anyone finding this info by excluding the list from being indexed (search) and by setting the default view to not show anything.
Anything else I can do? A knowledgeable user could just go to site contents - send mails and change the default view
Quote from supportTeam on November 28, 2023, 4:36 pmHi @jay,
Send Mail action in custom actions will not be executed if logged-in user does not have ‘Contribute’ permissions on Send Mails list. So, users need ‘Contribute’ permissions on Send Mails list.
Hi @jay,
Send Mail action in custom actions will not be executed if logged-in user does not have ‘Contribute’ permissions on Send Mails list. So, users need ‘Contribute’ permissions on Send Mails list.